Office Coordinator

Halifax Health is seeking an Office Coordinator to support the administrative functions of our IT Department. 

The Office Coordinator will provide administrative support to assure efficient daily administrative operations in IT.  This person will promote and model the company culture and bring issues or opportunities to the attention of the Chief Information Officer.

The successful candidate should be experienced in handling a wide range of administrative and office support related tasks, with ability to prioritize and work independently in a fast-paced environment.  This role involves a wide range of administrative tasks, including managing schedules, facilitating communications, and ensuring the efficient operation of the office. Strong organizational and decision making skills, along with high level of professionalism and confidentiality are essential to this role.  Excellent written and verbal communication skills and attention to detail are required.

• Minimum three years of experience in an administrative support role
• Proficiency in Microsoft Office Suite
• Must be able to work Monday through Friday during regular business hours or as business necessitates.
• High School Diploma or equivalent.

• Anticipate needs and assist with management of schedules.
• Assist with preparation for meetings, conferences, etc.
• Prioritize and manage multiple projects simultaneously
• Act as liaison with all levels of the organization including executive leadership
• Answer and manage incoming phones promptly and efficiently
• Greet and assist visitors to the IT building, directing them as needed.
• Schedule meetings, conference calls, various functions
• Coordinate travel plans
• Manage corporate files, records, reports, correspondence, etc.
• Review and prioritize/handle incoming and outgoing correspondence
• Maintain and update electronic contact information
• Oversee and maintain inventory of IT supplies and equipment, ensuring adequate stock levels and efficient organization. Regularly conduct inventory audits and manage ordering processes.
• Other reasonable job functions and special projects as needed or requested
• Prepares Request for Cash Disbursement, Purchase Orders, Special Function Request, etc.

Recognized as one of the 50 Top Cardiovascular Hospitals™ in the United States by IBM Watson Health™, Halifax Health serves Volusia and Flagler counties, providing a continuum of health care services through a network of organizations including a tertiary hospital, two community hospitals, urgent care clinics, psychiatric services, a cancer treatment center with five outreach locations, the area’s largest hospice, a center for inpatient rehabilitation, outpatient rehabilitation clinics, primary care walk-in clinics, a clinic specializing in women’s health, a pediatric care community clinic, five pediatric medical practices, a home health care agency and an exclusive provider organization. Halifax Health offers the area’s only Level II Trauma Center, Thrombectomy-Capable Stroke Center (TSC), Center for Transplant Services, Pediatric Intensive Care Unit, Child and Adolescent Behavioral Services, complete Neurosurgical Services, OB Emergency Department and Level III Neonatal Intensive Care Unit that cares for babies born earlier than 28 weeks. For more information, visit halifaxhealth.org.